This site is fantastic! I have a grammar question for you, when writing a formal letter where & how do you place the cc of the person you are also sending the letter to? Thank you so much in advance for your help! Nick (wish i had this site in high school!). A 'cc:' is a form of notation, and notations should always be at the very bottom of the letter. COMPANY SIGNATURE Type your name here, with your title below it, if appropriate. REFERENCE INITIALS Since the person dictating or writing already has his/her name directly above, use the typist's initials alone two lines below the company signature.
Featured Online CollegesProper Business Letter FormatThe Profcomm CenterComposition ProgramUniversity of ArizonaTucson, Arizona 85721September 1, 2000Center InternsThe Profcomm Center3333 E. Main, Suite 16Tucson, Arizona 85712To all Center Interns:(when you know the name of the person you are writing to, you canaddress the letter to 'Dear Ms. Brown:')Thank you for your interest in learning about business letters. Inthis sample, I have outlined the basic format requirements for astandard block-style business letter. You may be familiar with thebusiness letter templates that many word processing packagesoffer-you will notice that there are several variations on the basicformat, but the required elements are the same.
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In any letter, youshould include. date,. name and position of the recipient as well as the organization'sname and address,. salutation (use the recipient's first name only if you would do soon the phone),. body text,. closing and signature, and.
a method of contacting you. (If you are not using letterhead,include your address and phone number at the top of the page, andposition this information approximately five inches from the left edgeof the page and two inches from the top of the page; if you are usingletterhead, include your phone number and/or email address in the textof the letter, usually in the last paragraph.)The 'enclosure' and 'CC' lines at the end of a business letter areoptional. The 'encl.:' line tells the reader that you have included anadditional piece of documentation with the letter. The 'CC' line tellsthe reader that you have also sent the letter to a secondary audience.If appropriate, you can also include a 'Subject:' line between theaddress and the salutation.Margins and Text SpacingWhen you use the block form to write a business letter, all theinformation is typed flush left, with one-inch margins all around.These margins can be adjusted slightly if you need to fit the letteronto one page, or if the page breaks create an awkward flow ofinformation.First provide the date, then skip a line and include the name,position, and business address of the addressee. Skip another linebefore the salutation.
Then write the body of your letter asillustrated here, with no indentation at the beginning of paragraphs.Skip one line between paragraphs. Skip two lines before each headingwithin the body of the letter.Do not double space the body text of your letter.Using HeadingsIf your letter is more than two or three paragraphs, includingheadings can be helpful for your reader-be sure to use headings thatcapture the key topic of that section and capitalize each major wordof the heading. Bolding or underlining the heading will help thevisual design of your letter.It is also helpful to include the date and page number in the footerof a letter that is more than one page long.A Strong FinishWhen you close a letter, it is a good idea to summarize the actionthat you would like the reader to take in response to the letter,thank the reader for their time, and provide a means of contactingyou. If you have any further questions regarding business letters,please contact me at 555-5555 ([email protected]).Sincerely,(Triple space here)Maxine HowardCenter Instructor(put 2 - 4 spaces between your signature and the enclosure or CC line,depending on the length of the letter)Encl.: Center assignment specificationscc: Tom Miller, Center CFO.
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